Minutes of the ANFASA Annual General Meeting (AGM)
12 MARCH 2016 14:00 to 17:00
SAMRO PLACE, BRAAMFONTEIN, JOHANNESBURG
Present: SR Manaaka, Bernard Matolino, Hilda Herman, Nomvula Dlamini, Lameck Mabonga, Johannes Malope, David Robbins, Gail Robbins, Tau Oliphant, Sihawu Ngubane, Phila Smimang, NP Makaula, Anirood Singh, Tiyani Mathebula, Fikile Vilakazi, Zodwa Magubane, Lee-Ann Tong, Vuyisani Hans, Mzukisi Silandela, Lungi Ngaphi, Newman Sigenu, Kholeka Sigenu, Jonathan Ancer, Keyan Tomaselli, Tseliso Masolane, Matimba Mkansi, Princess Mashiteng, Nelson Nohashi, Mpho Sehoto, Mxolisi Sonti, Stephen Coan, Don Mthobela, Tyrone August, Ian Kennedy, Monica Seeber, Samuel Makore, Vukulu Maphindane and Samukelisiwe Mfuphi.
Apologies: Elitha van der Zandt, Winston Mohapi, Emma Durden, Colleen Dawson, Christa Kuljian.
The chairman, Professor Sihawukele Ngubane, opened the meeting and welcomed all present. He explained that last year’s AGM had chosen to go to Kimberley in 2016 but due to financial constrains it was decided in the end to hold it in our “home ground”, SAMRO Place, Braamfontein. He then acknowledged the 2015 grant winners present and requested them to say a few words about their projects. He also acknowledged members from other provinces and thanked them for travelling to Johannesburg. The chairman introduced and welcomed the new board member, Prof Keyan Tomaselli, and also welcomed Lee-Ann Tong back to the board as she has now completed her PhD.
There were no comments, and the minutes were adopted, proposed by Lee-Ann Tong and seconded by Don Mthobela.
The chairman presented his report for 2015 (see the ANFASA Annual Report).
The treasurer presented her report for 2015 (see the ANFASA Annual Report).
Lee-Ann Tong asked if the second tranche of the NLC funding will be paid out. Monica Seeber responded that since there was a signed contract the money will eventually come but it is not known when. She appealed to members to pay their membership fees, to bolster ANFASA’s finances.
The chairman invited members to adopt the financials. Kholeka Sigenu proposed and Robert Manaaka seconded.
On behalf of Andre le Roux of the SAMRO Foundation, James French thanked members present and the board. He also lamented the challenges of funds and the failure of the National Lotteries to pay. He acknowledged the ANFASA’s grant scheme and the involvement of the SAMRO Foundation.
There was some discussion about copyright. Monica Seeber informed members about the proposed amendments to the Copyright Act. The Amendment Bill has been withdrawn and will be re-written. There was to be a stakeholder update meeting at Wits on 16 March and ANFASA members could attend. Anirood Singh said that he had received an invitation – however it was withdrawn a few days later. Monica said that she had appealed to the organisers and they agreed that ANFASA could bring delegates – however, none of the members volunteered. James French said that members should be interested and be aware of what is happening, and Prof Ngubane also appealed to members to attend.
Dr Singh then asked if ANFASA had a 2016 budget. Monica Seeber said that although the budget was an internal document it was not confidential and he could see it if he wished.
Don Mthobela commended the board and administrator for their work he asked if there was a way to improve fundraising. Monica said that all donor funded NGOs are in a similar precarious position and asked if there were any fundraisers to assist or advise. Tau Oliphant said that ANFASA should look at aligning itself with government plans and funding models. Lungi Ngaphe added that ANFASA could also approach PanSALB. Vukulu Maphindane asked about the support given to self-publishing by ANFASA, and the chairman invited David Robbins to talk briefly about Porcupine Press.
Tseliso Masolane suggested that ANFASA diversify its approach and look at the private sector for funding as well, and strategies such as promotional items and that members must pay their fees. Oliphant suggested a stakeholder relations strategy document. Hilda Herman said that she is experienced at fundraising, and she volunteered to fundraise for ANFASA and suggested that there needs to be someone in the organisation or co-opted to fundraise. Mxolisi Sonti, Tau Oliphant and Tseliso also volunteered, and appointed Hilda as a convener of the group, but the chairman declined to set up a fundraising committee, however it was agreed that this informal team will come together and device a fundraising strategy.
Prof Ngubane asked if the members wanted to revisit the discussion that took place last year about membership cards. There was some discussion, both for and against the idea. Finally, the chairman put it to a vote, the result of which was rejection of the idea of membership cards.
The chairman then gave Samuel Makore from ZANA a chance to greet members. He spoke about the difficulties of running an organisation in a country where professionals are always emigrating.
The 2016 AGM will be held in Johannesburg in March at a date still to be finalised.
Robert Manaaka stood up and passionately urged all the members present to commit themselves to coming back next year. There was a general acceptance that they would return.
The chairman invited Keyan Tomaselli to make the closing remarks.